Know where every hour goes — and bill every one of them.
Most businesses lose 10–15% of billable time to poor tracking. MileMinder captures time exactly as work happens — in the field, at a desk, or on the go — and connects it directly to invoices.
The problems
we solve
These aren't edge cases — they're the daily frustrations that cost businesses time, money, and clients.
Filling in timesheets from memory at the end of the week (and forgetting half of it)
Running multiple jobs at once with no way to track which clock is for which client
Time entries that never make it onto an invoice because the billing system is separate
Disputes over hours with clients because there's no clean paper trail
Quoting flat-rate jobs from gut feel instead of real data — and consistently under-billing
Built for how you actually work
One-Click Timers
Start a timer for any client or project instantly. Pause, resume, switch — the timer handles the math so you don't have to.
Concurrent Timers
Running two jobs at once? Run two timers. MileMinder handles overlapping time entries without confusing your records.
Rolling Time Entries
Start a session, add entries as you switch tasks, and commit everything at once. Perfect for field work and multi-task days.
Favorites & Quick Start
Save your most common client/project/task combos as favorites. Start a timer for recurring work in one click.
Recent Tasks Search
Quickly find and restart any recent task. No hunting through dropdowns — just type and go.
Linked to Invoices
Every time entry is linked to a client and project. When it's time to bill, those entries flow straight into an invoice.
Daily & Weekly Totals
See today's hours at a glance. Dashboard summaries show weekly totals by client, project, and task.
Board + Spreadsheet View
Visualize time across a day or week in board view, or drill into details in spreadsheet view with sortable columns.
Job Estimation History
See how long similar jobs actually took. Compare estimated vs. actual hours per client, project type, or task — and quote with confidence next time.
Works for Any Billing Model
Bill by the hour? Track every minute. Bill by the job? Track anyway — your logged hours become the data behind your next flat-rate quote. Either way, you stop guessing.
Built for real businesses
Every industry. Every scale. If your business moves, serves clients, or bills for time and materials — this is built for you.
Consultants & Advisors
Hourly billing requires perfect time records. MileMinder is the difference between billing 6 hours and billing 8.
Developers & IT Pros
Multi-client, multi-project days are the norm. Concurrent timers and project linking keep every minute accountable.
Field Service Workers
Log time per job site, per client, or per task type. Rolling entries are built for work that doesn't happen at a desk.
Creative Freelancers
Designers, writers, editors — stop under-billing discovery calls and revision rounds that add up to hours every week.
Healthcare & Therapy
Session-based time tracking with client linkage. Clean records for billing, insurance, and compliance.
Agencies & Studios
Track time by team member, client, and project. Know your utilization rate before the invoice goes out.
Why it
pays for itself
The right tool doesn't just save time — it recovers revenue you're already earning but not capturing.
Recover the hours you're already losing
Businesses that track time accurately bill 10–20% more than those that rely on memory. At $100/hr, that's $8,000+ per year for a single full-time employee — just from better tracking.
End client billing disputes before they start
When every session is timestamped, project-linked, and logged in real time, "I don't think that took that long" conversations stop happening.
Know your utilization rate
See the ratio of billable to non-billable hours across your team. That number tells you more about your business health than almost anything else.
Quote better every time
Every job you log becomes data for the next estimate. When you can see that "website redesign" jobs average 14.5 hours and "logo design" averages 3.2, your quotes stop being guesses and start being accurate — which means fewer scope disputes and healthier margins.
Track time even when you don't bill for it
Flat-rate contractors, fixed-fee consultants, and project-based businesses should track hours too. Knowing a job took 11 hours when you quoted 8 is how you fix your pricing — before it costs you again next month.
Ready to put this to work?
MileMinder connects every part of your business — clients, billing, inventory, mileage, and time — in one place.